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University Archives & Special Collections

Research Collections Policies About the Archives

Please add “Written 2004. Revised April 2020.”

The mission of the BYU-Hawaii Archives and Special Collections is to acquire, preserve, and make available resources and materials unique to campus history and which support the campus curriculum, with additional emphasis on the history of The Church of Jesus Christ of Latter-day Saints in Hawaii and our target region. The Archives welcomes any offer of privately owned material relating to the history of Brigham Young University-Hawaii, the Polynesian Cultural Center, or material that falls within the scope of our Collection Development Policy.

We collect both published materials (rare books, pamphlets, maps, films, etc.) and unpublished materials (university records, manuscripts, journals, correspondence, photographs, etc.). We also collect materials that are paper-based or digital.

The Archives reserves the right to handle the materials according to the policies and procedures of the archival community and the sponsoring institution. Contact the University Archivist regarding potential donations.

Background

The BYU-Hawaii Archives and Special Collections may make digital copies of its collections available for the purpose of education and research, and post them publicly, in the following situations:

Policy

At the time of digitization, BYU-Hawaii Archives and Special Collections will indicate what it knows about copyright and rights of privacy, publicity, or trademark, and will exercise due diligence not to violate intellectual property rights when posting digitized materials. However, due to the nature of archival collections it is not always possible to identify or record this information. If BYU-Hawaii Archives is notified by rights owners or others that posted digital materials violate intellectual property rights, we will investigate and if the notification is determined to be legitimate, we will take down the materials.

During the investigation, BYU-Hawaii Archives and Special Collections will block from public view or remove material while it addresses the rights issue. If after investigation it is determined that the materials do violate intellectual property rights and may not legitimately be posted, they will be removed.

Digital Millennium Copyright Act

While the University Archives will consider notifications of intellectual property rights violations from anyone, the Digital Millennium Copyright Act outlines a procedure for rights owners to request removal of materials posted on the Internet in violation of intellectual property rights. Rights owners filing complaints with BYU-Hawaii Archives and Special Collections are encouraged to follow the format outlined in the Act.

To file a formal notice of copyright infringement with the BYU-Hawaii Archives and Special Collections pursuant to Section 512(c)(3) of the Digital Millennium Copyright Act, the complainant should provide a written communication that sets forth the items specified below.

Information on this website or obtained from BYU-Hawaii Archives and Special Collections may be protected by copyright and other intellectual property laws. Obtaining a digital copy does not grant the receiver the right to publish copyrighted materials. Researchers are responsible for securing from the holder of the copyright the permission to publish copyrighted materials. In many instances, University Archives and Special Collections is not the copyright holder.

We encourage use of these materials for non-profit and educational purposes, such as personal research, teaching and private study. For these limited purposes, the materials may be displayed and printed, and all copies must include proper attribution of the source on all copies:

“Courtesy, University Archives and Special Collections, Joseph F. Smith Library, Brigham Young University-Hawaii, HI 96762” for the full attribution, and “Courtesy of BYU-Hawaii Archives” as the short form.

Except as provided above, or any use beyond what is allowed by fair use (Title 17, § 107 U.S.C.), you may not reproduce, republish, post, transmit or distribute any photographs, images, or information in any physical or digital form without the permission of the copyright owner of the materials.